Environmental Management Systems (EMS) - Download Our Brochure

Environmental Management Systems (EMS) is a comprehensive management and reporting application that tracks and manages flows of hazardous materials through the supply chain, keeps MSDS's up-to-date and makes them available to all users across an organization via the Internet or network. EMS makes environmental and safety information available in accordance with local, state, federal and international regulations.

Fully developed for online use, EMS is the system of choice for enterprise solutions, as well as for organizations wishing to optimize resources by meeting Right-to-Know requirements electronically and supporting efficient chemical management at the individual user-level.

EMS is one comprehensive system, not a collection of disparate systems developed separately and patched together.  This means that EMS can meet your complex and wide-ranging needs environmental and material management needs without requiring a different module for every one of them.  EMS is supported by the largest data dictionary and included chemical reference database available.

Chemical Safety customizes EMS for many organizational requirements, and integrates with a wide array of systems, from ERP, HR, and purchasing systems to outside chemical vendors, trainers and online partners.

Unique benefits of Chemical Safety’s EMS
 

	It is a simpler system – One system, not a laundry list of modules and a different module for every need.
	There are no integration problems – it is one system.
	It is available as a browser-based system for simplicity and for enterprise reach
	There is a one-time licensing price structure for budgeting considerations
	EMS includes the largest database of chemical reference information in the industry
	Reporting tool and ongoing updates give you streamlined compliance
	EMS generates all required reports – Fed, state, and local
	EMS works with leading barcode and mobile technology
	It offers specialized waste management for federal facilities
	There is always reporting transparency
	Chemical Safety offers custom data migration support as well as Inventory Collection System (ICS) for new inventory surveys and ongoing physical checks

Chemical Safety’s EMS consisting of interconnected modules:
Inventory/Materials Management
MSDS Management & Chemical Reference
Waste Management
Human Resources and Safety Management
Management Reports
BOL (Bill of Lading)
Auditing and Inspections
Inventory Collection System (ICS)

These modules connect and draw from the necessary processes and systems of your business and turn broad data into focused, applicable information for environmental management and compliance.

Implemented on your Intranet, a client-server network, a single PC or hosted by us on the Internet, EMS cost-effectively supports complete tracking and reporting of environmental issues across your organization, whether it is a single-site facility or a global organization. Using leading technology, EMS simplifies every step of a complex and critical management process.

Chemical Inventory Management
EMS manages chemical inventory from the time is received at your facility, and throughout its lifecycle on-site. This supports regulatory compliance and responsible management of regulated or potentially harmful products. With integration to your purchasing system, EMS can pick up the tracking of materials even before the come on site, giving you a great deal of control over materials purchased and their handling. On-site chemical tracking can be supported with barcode scanners or scanning PDA's* (* PDA's using Microsoft CE operating system).

MSDS and Chemical Information Management
The EMS program is a complete tool for managing hazardous material information and meeting federal, state, local and international regulatory requirements. For all chemical products at your facility, the program maintains Material Safety Data Sheets in data- and image-based format and makes them available on the company's network or the Internet. These files are searchable and cross-referenced to chemical reference information in the program. (New!)
Important information includes NFPA and BOCA designations.

Purchasing, Inventory & Accounting
EMS handles data for purchasing, storing, and transporting regulated chemicals and materials, as well as hazardous waste. This information is managed in a structure that allows you to track purchasing and disposal to any level of the organization necessary. This facilitates accurate accounting and departmental charges and can reduce purchasing and disposal expenses by sharing product inventory information across the company.

Hazardous Waste Documentation & Management
Creating manifests, container shipping labels and Land Disposal Restriction Forms, as well as state and federal annual and biennial reports is effortless with EMS. Using management reports and drum tracking capabilities, you can minimize waste and track cost-per-item, -drum, or -container back to the original source. You can use EMS to most efficiently route hazardous waste according to your waste management contracts. Maximize efficiency using barcode scanners or PDA's.

Regulatory Compliance & Reporting
Chemical and material inventory data is cross-referenced to the included Chemical Reference database based on current List of List regulatory information. The program accurately creates management and compliance reports based on regulation of chemicals and components. Regulatory requirements are kept up-to-date by Chemical Safety, and are linked to the Chemical Reference database to ensure you are in compliance, even when regulations change. EMS creates the Federal Tier II Hazardous Materials Report, California Title 27 Report, UFC (Uniform Fire Code) Report and all other Federal, state and local reports.

EMS has a powerful management report writer for customized reports that meet your organization's information and decision-making needs. The task administrator can monitor and remind users when tasks are due based on project progression, calendar date, inventory level or other data.

Employee Training & Record Maintenance
The Human Resources module of EMS tracks employee training and certification records, and manages use and handling information and industrial hygiene monitoring. It creates incident/accident and OSHA reports.

Environmental Audits and Equipment Inspections
The Audits and Inspections module is used to support the monitoring of your environmental programs and to keep an inventory of all safety equipment in a specific location. This very useful tool is a must for ISO 14000 and EO 13148 compliance.

Bills of Lading and MSDS Distribution
The Bill of Lading (BOL) system creates the BOL and other documents specifically required for the shipment of chemicals and regulated materials. Based on chemical and MSDS information, the BOL document is created with accurate for the specific shipment. The products or items included on a BOL are linked electronically to their MSDS, ERG pages, Labels and Placards, allowing a user to view or print these documents as required. The system notes chemical incompatibilities that may restrict shipment together and also allows for the inclusion of non-regulated items on the BOL.

Every time you ship a chemical, the current MSDS can be sent to your contact(s) at the customer. MSDS's can be sent in a hard copy, via email, or both, depending on your customer's preference. Additionally, whenever an MSDS is altered or updated, the MSDS Distribution system will automatically send out the latest version to any customers who may still have the product on hand, and track that provision of information for your in-house reference.


Additional Benefits
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Connectivity
EMS’s open database connectivity ensures the suite can easily integrate with your other business systems, electronically gathering and processing information already residing in your purchasing, materials & distribution, ERP system or on the Internet. This also allows you to interface with vendors and customers for the accurate, timely and simple electronic transfer of data, virtually eliminating manual data entry.

Archive / Restore Data Tables
Previous versions of data records may be saved automatically to backup tables as part of the editing process, providing a history, by user, of changes to individual records. These may in turn be 'rolled-back' as part of the Restore option to any earlier version.

Inventory Level Tracking
Product records now allow you to indicate min/max quantities. Current inventory quantities are compared against these min/max quantities and will indicate Reorder or Over-limit levels.

Handheld Wireless Interface
Using a PDA (Personal Digital Assistant), an EMS user can now remotely update Inventory or Waste data and can view MSDS PDF images.

Task Management
Allows you to create projects with task lists that support both one time and periodic events. Tasks may be set up to automatically run a management report. Users may tailor the execution plan of tasks to their specific needs. The system triggers tasks based on values in the database. For example, Task Management can be set to report if an inventory quantity falls outside an allowed limit, if a waste profile is about to expire, or if an employee is due for retraining. The system can automatically generate and send an email to notify employees of events or requirements.