Chemical Safety

EMS Tutorial

Lesson 6 - The Human Resources Management Module
Introduction	Employee	Courses	Classes
Class Roster	Training	Incidents & Accidents	OSHA 200 Report

Introduction

This database enables you to track employee training requirements, course completion, safety classes, records the results of industrial hygiene testing, and creates OSHA incident/accident reports.

Take a look at the employee record below. This employee data is linked to the facility, inventory, and waste databases.

empl.jpg (41489 bytes)

Employee

	Select HR on the menu bar and click Employee.
	Click the Add icon from the Icon Bar.
	Enter the employee's name.
	Use the Tab key to go the next field.
	Select the location where the employee is stationed from a pop-up list.
	Continue to enter the employee data
	Click the Save icon to save the record.

NOTE: Prior to saving this record personal and medical data can be entered on the other pages of this record.

Courses

The Course module serves as a template for entering new class records.

	Select HR on the menu bar and click Course.
	Click the Add icon.
	Enter only the unchanging course information.
	A different person may be responsible for the department and can be selected using the pop-up buttons.
	Click the Save icon to save the record.

NOTE: Course records contain only the unchanging course information such as class title, instructor, training needs, funding source etc.

Classes

Each class record contains information for each time that a course if offered. Course information must be entered first before creating class records.

	Select HR on the menu bar and click Class.
	Click on the Add icon.
	Start with entering the course code. The course information will be entered automatically.
	A different person may be teaching this class and can be selected by right-clicking the blue instructor bar. Training needs can be adjusted in the same way.
	Finish the record by entering the date, time, and location of the class.
	Click the Save icon to save the record.

NOTE: After the record is saved you can still add additional information in the note field without having to click the Edit icon.

Class Roster

The Class Roster is used to assign or enroll an individual to a class.

	Select HR on the menu bar and click Class Roster.
	Find the class you just added.
	Move you cursor over the blue employee bar, and right-click your mouse to add the employees that will attend this class.

NOTE: You do not need to click on the Add and Save icon to be able to add employees to a class. The system will automatically save your entries.

Training

When an employee is added to a class roster, the class will automatically be added to the employee's training record.

Select HR on the menu bar and click Employee Training.

Select the name of one of the employees that you just added to the class roster.

The class information was automatically added to the record.

NOTE: You can remove the employee from a class by right-clicking the blue training item bar. The employee's name will automatically be removed from the class roster.

Incidents & Accidents

The Incident database records general data related to spills, injuries, and other accidents.

The Accident database records detailed data related to spills, injuries, and other accidents. This data may be used for reports like the OSHA 200 and 5020 Logs. It also tracks remedial activities to prevent reoccurrence.

NOTE: CURRENTLY UNDER CONSTRUCTION

OSHA 200 Report

	Select HR on the menu bar and click Accident.
	Select File from the menu bar, and click Action.
	Select OSHA 200 Log from the pop-up window.
	Select a period covering 3 months as of today's day. Click Preview. You will see the formatted OSHA 200 Log.

NOTE: If no accidents were reported for the period a pop-up window will give you the option to print a report with 0 accidents or you can cancel this action. The OSHA 5020 report is created the same way.

You finished the Employee module.

Return to the index page and select another database module you would like to learn more about. It is recommended that you continue with the inventory database module.