Chemical Safety

EMS Tutorial

Lesson 5 - Facility Management
Introduction	Location Hierarchy	Adding a Facility Record	Adding a Department Record	Adding a Building Record	Adding a Location Record

Introduction

The Facility, Department, Building, and Location databases are used to track location data of employees, inventory, and waste. These records must be created initially to permit inventory and waste data entry.

Location Hierarchy

Before you can start entering inventory or waste, EMS needs to know where these inventory/waste items are stored. Our first step therefore is to create facility, department, building, and location records (in that order). Location records cannot be added until facility, department, and building records have been entered.

Facility is the broadest description of a site, Department records outline each department within a facility. Building refers to an actual building where materials are, and Location allows you to enter in great detail where a material can be found.

Adding a Facility Record

Take a look at the facility record below. Detailed information can be added for each facility.

	Select Facility on the menu bar and click Facility.
	Click the Add icon from the Icon Bar.
	The facility field is highlighted. Type in the name of the facility.
	Use the Tab key to go the next field.
	Continue to fill out the record by typing or selecting from a pop-up list.
	Click the Save icon to save the record.

NOTE: Prior to saving this record additional data such as emergency contact names can be entered on Page 2, and Page 3.

Adding a Building Record

	Keep the Facility database open.
	Select Facility on the menu bar and click Building.
	Click on the Add icon.
	The facility information has been copied from the Facility record.
	Enter the building information.
	A different person may be responsible for the department and can be selected using the pop-up buttons.
	Click the Save icon to save the record.

NOTE: Adding a second Building record will duplicate the facility information unless you select a different facility using the pop-up table next to that field.

Adding a Location Record

	Select Facility on the menu bar and click Location.
	Click on the Add icon.
	The facility and department information c.an be selected from the pop-up table.
	Enter the remaining location information.
	A different person may be responsible for the location and can be selected from the pop-up table.
	Click the Save icon to save the record.

NOTE: When you add several location records the facility and department information is automatically copied into the next location record. When you select a different facility and/or department you will not see this data until you click the Save Icon.

You finished the Facility Management module.

Return to the index page and select another database module you would like to learn more about. It is recommended that you continue with the employee database module.