Chemical Safety

EMS Tutorial

Lesson 2 - Icons
Navigating	Sorting Records	Finding Records	Adding Records
Editing Records	Cloning Records	Deleting Records	Printing Records

The icons on the Icon Bar allow you to perform certain actions.

When you place you mouse over a certain icon a pop-up box will tell what each icon can do for you.

Navigating

Click on these icons to move forward or backward a single record. Or go to the first or last record of the database. You can also click navigate on the Menu Bar to perform the same functions.

TRY THIS: Open your inventory database and click the Toggle/Browse icon

to view a single record. Use the navigation arrows to look at some different records in the database. Go to the first and last record in the database. Click the Toggle/Browse icon

again to view a list of records.

Sorting Records

Click on the sort icon. A pop-up window will appear. Select Entry Order and click OK. The records a now sorted in entry order. Click on the last record navigation arrow. You will see the last record that was entered.

Finding Records

With the inventory database open click on the find icon. A search criteria window will pop-up:

Enter W in the name field, and click find. When the find is complete you will see a window with all the records starting with a W like the one below.

Since we did a find for all records starting with a W you can only see those in the window. We set a boundary. Whenever a boundary is set a black line runs through the boundary icon like the one on the left. To be able to see all the records in the database again click on the boundary icon and the vertical black line will disappear. Now you have unrestricted access to the database.

TRY THIS: Find all records beginning with ACETONE. Click the Toggle/Browse icon to return to single record view. Use your navigation arrows to browse through the records. Remember, because a boundary is set you can only see the ACETONE records. After you are done remove the boundary by clicking on the boundary icon.

Adding Records

	Open the Facility database.
	Click the Add icon. You will see a blank facility record.
	The Facility name field is highlighted. Type the name of the facility in this field.
	Use the Tab key to go to the next field, and the required data. Tab to the Ownership date field.
	Click the pop-up button to the right of this field. Remember that a pop-up button has a link to another database. In this case you can select a date.

	Continue to enter all the required information on page 1 either by typing it in the fields or if possible by selecting from a pop-up list.
	A facility record is made up of 3 pages. Click on Page 2 and Page 3 to enter more data.
	To save data in a record click the Save icon. Click OK to confirm.

TRY THIS: Create some more facility records. Always use the pop-up tables to select from. If your choice is not available you can add them to the list.

Editing Records

	Find the WD-40 inventory record. If you forgot how, return to the Finding Records section on this page.
	To see a record in single record view double-click the WD-40 record.
	Click the edit icon. See how the color changes of the data compared to a saved record.
	The first highlighted field is for responsible person. Click on the pop-up button next to the field. Select a different name and click OK.
	Click the save icon to save the changes. Click OK to confirm.

TRY THIS: Find the Acetone inventory record. Change the Unit of Measure to gallon. Click the

cancel icon. No changes were made to the record. When you click the cancel icon the record will revert back to the way it was before you started working on it.

Cloning Records

	Open the facility database.
	Click the Toggle/Browse icon to go to single record view.
	Select the first record in the database by using the navigation arrows.
	Click the clone icon. See how the color changes of the data compared to a saved record.
	The first highlighted field is for facility name. Enter a new facility name and address.
	Click the save icon to save the changes. Click OK to confirm.

TRY THIS: Return to the inventory database and clone an inventory record. A pop-up window will ask you if you want to use the default employee from location. Click No and select a new responsible person using the pop-up button. Save the cloned record.

Deleting Records

	Sort your inventory records by entry order.
	Click the Toggle/Browse icon if needed to return to single record view.
	Use your navigation arrow to go the end of the database.
	The record data in the bottom right-hand corner indicates when this record was added. Verify that this is the last date a record was entered into the database.
	Click the delete icon. Click OK to confirm.

NOTE: Once you click the delete icon the record is permanently removed from the database and cannot be retrieved.

Printing Records

	Find the CHLORINE inventory record. If you forgot how, return to the Finding Records section on this page.
	To see the record in single record view double-click the CHLORINE record.
	Click the print icon.
	Click print to confirm.
	Select All for print range.
	Select 1 for number of copies.
	Click OK.

TRY THIS: Click the print icon again. This time click Preview. You will see a preview screen of how the record will be printed if you proceed. Click the exit icon

and you will return to the single record view.

Congratulations! You've mastered the basics.

Return to the index page and select a database module you would like to learn more about. It is recommended that you start with the MSDS database module.